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CEO: 10 Projects to improve your productivity

1 – Go through all your processes

You will have more time to refocus yourself. You’ll have a global display of your activity and all the related processes. Thus, you will be able to better identify the issues and eliminate them before Fall. This strategic analysis enables you to better identify the silos of your organisation but also to understand how you can save time for your team and improve their productivity all at once.

So, write down your processes and ask your collaborators, to improve your own vision. Moreover, this vision allows you to enhance your empathy, knowing more precisely the difficulty in doing each task. Thus, you’re closer to your teams and you’re showing them your devotion! You can use Draw.io to clarify those processes by displaying them as a diagram.

2 – Plan ahead to improve your productivity

Use this summer time to take a step back in the general situation of your company. Analyse the past year’s results to fix your next goals and priorities. Will you focus on looking for new customers or in making plans to maximise the growth with your current clients? Or maybe even both?

Think about the areas of improvement and the new ideas that you could set up before Fall. Boost your business by structuring it.
Make sure that each idea matches your strengths. Your global vision must be in synch with your goals.
And for these ideas to be implemented, create a Gantt diagram which will allow you to know the production time but also to follow the progress of the projects. MacroGantt is a very intuitive and accessible tool to create this kind of diagram.

3 – Rethink communication and information sharing

A good communication within the company allows to achieve efficiency.
You can use a platform to share instantly all of your files with everyone.
Thereby, everybody sees in real time the progress for each project thanks to the chats which facilitate the exchanges. For example, we think of the projects and team management online platform Teamwork with which you can have a global view of everyone’s projects and their progress and which facilitates communication and information sharing.

4 – Transform your meetings

It’s time to eliminate useless and time-consuming meetings. Not often effective, they stop the work and don’t require everybody’s attendance. To avoid it, you can, for example, condense your weekly meetings.
Make a one-hour video conference each week that everybody will follow even if people are not at the office.
Another way to make your meetings more dynamic and participative: the Klaxoon platform. It offers many ways to animate and make your meetings less monotonous thanks to simple, ludic and effective activities: quiz, polls, challenges, brainstorming, instant messaging, etc …
At the end of the meeting, don’t forget to clearly define the next steps and goals for everyone, and especially, to keep a written record so it can be a basis that you can use at your next meeting.

 

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5 – Offer personalized training plans

Use this summer time to detect the talents and strengths of your employees. Pay attention to their competences and their skills to be improved in order to establish a personalized training plan for each of them. Thanks to this they can deepen their knowledge and improve their productivity. You will gain, in turn, more efficient employees and will be ready to face new and emerging challenges!
To help you in this project you have the possibility to use a talent HR management software as Talentsoft, it collects the requests and training needs to propose targeted and personalized offers.

6 – Value your teams !

What is more motivating for your employees to feel valuable at work? Do not hesitate to put the growth figures in real-time. Your progress remind to your teams that their work has value.
Send a weekly newsletter to all your collaborators to show the good results and acknowledge the general efforts. Finally, use positive adjectives to highlight unity and quality. You can use social collaborative networks such as Workplace or Yammer to simplify this communication and transparency.

7 – Develop your business culture

Enhance your Employee experience to attract and keep the best talents. For that, start to redefine the roles of your employees by offering them responsibilities which are more motivating.
And why not try intrapreneurship? Nothing better to promote initiative and autonomy, moreover this is a fantastic opportunity to fulfill themselves through their work and innovate. Leave your employees free to try the “test and learn” method.
Allow teleworking, your employees will lose less time in transports and therefore they will spend more time working. Less stress and more flexibility will make your teams more competitive and motivated with a better productivity.

8 – Start automating your back-office tasks

With our current technology, we are able to automate the tedious and time-consuming tasks. It allows you to focus on higher value added tasks. Summer is the perfect moment to refocus yourself on your activities. Thus, you will be able to see which tasks are the easier to automate and that you really want to get off in order to improve your productivity.

Your employees have better things to do than spending time on boring tasks and often tedious such as dunning outstanding receivables. This is a great occasion to digitize your company and be ready before the rush of the new year. To help you, we can mention our smart virtual assistant, which simplifies the dunning process in automating cleverly and in protecting your customer relationship.

9 – Invest in a more efficient and modern equipment

Take advantage of the reduction in attendance of offices and the holidays departure of your employees to enhance the working space. Replace the old computers with faster equipment. And think about the workstations ergonomics. We often think that the work office is a simple place where work accidents do not exist. However, in the real world, to leave dysfunctional equipment (even chairs) can create various issues linked to the well-being and comfort of any employee. Your employees will be very pleased of the attention given to their well-being at work and won’t loose time anymore with computers that don’t work, internet cuts, back pains …
Have a look on Fellowes website which offers office equipment adapted to every work environments.

10 – Promote a collaborative work in recreating an appropriate workspace

To rethink the way to work promotes the communication, innovation and motivation within the teams. It also boosts creativity and initiative. Sharing different points of view engages constructive dialogues which might end on new and better ideas.

To promote this state of mind within your company, nothing better than to create an informal relaxing area. It encourages us to share and allows to release the ideas which would not necessarily have been evoked in a formal space of meeting.

 

Find the list of tools to improve the well-being of your teams.

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Dunforce, fintech winner of the BBVA Open Talent competition

By following the steps of the French football team, Dunforce is the winner of the Fintech for Business award and qualified for the final of the BBVA competition !

Description of the competition

This year, the Spanish banking group launches the tenth edition of its competition BBVA Open Talent ! Second banking group in Spain and Latin America, represented in 37 countries, the company organises each year the biggest fintech competition in the world.

Since its launch in 2008, the competition already gathered more than 6000 startup coming from more than 80 countries.

Searching the most innovative solutions to transform the world of finance, the group divided the main competition in three categories :

  • Fintech for Future : award the project which has the potential to transform the financial industry in the next ten years.
  • Fintech for People :award the project which will have the most impact in financial life of people.
  • Fintech for Business : award the project which has the most potential to help companies becoming more efficient, effective and safe.

It is in this last category that Dunforce comes into play !

In addition, besides the main competition, there are also awards by country and honorary mentions.

 

Fintech Competition proceeding

At first, the selection phase. It is in this first selection phase that Dunforce succeeded in being different from its competitors. Indeed, on specific criterias, each project was filtered during the registration period to check whether the expectations for participating to the competitions were met. Finally, the viability of the project was also a selection criteria.

After that, the qualifiers, the competition became hard, competitors became more and more impressive. Each project was, once more, analyzed by an evaluation committee who selected three projects for each category. Finally, Dunforce again succeeded in standing out from its competitors to reach the final of the competition !

First victory for Dunforce which ended up first of its category !

Finally, El Evento Final. The pressure is at its paroxysm and it’s necessary not to miss the kick. For this final which will take place in Madrid in next October, Dunforce will face the two winners of the two other categories. The project has to be exposed in front of an expert committee selected by BBVA. The project bringing back the most of the votes will win the competition with, on top, a 50 000-euro-prize.

 

See you in October to know the end of this big competition !

 

For futher information about Dunforce, click on this link.

5 good reasons to choose automation in your company

Companies automation consists in letting computer systems do a maximum of repetitive and little value-added tasks instead of human resources. The aim is to improve the productivity, reduce the costs, reduce formalities and enable teams to have time to focus on value-added tasks like customer relation or the follow-up of complex situations.
This is a subsection of a wider discipline: the management of  business processes. This involves the management of complex organizational processes by combining  various methods.

Automation helps companies simplify the progression of complicated tasks. However, it also helps reducing costs, making information transfer smoother, putting in order the different processes, monitoring the progression in real time and granting ressources with relevance.

In the long term, the advantages of using automation tools are an improvement of efficiency, stability and productivity. At first, small and medium-sized businesses were mostly remote from artificial intelligence or automation presages. Indeed, they had a too low purchasing power for these expensive systems. However, the situation has largely evolved and today, the majority of automation systems are accessible for small business. Repetitive tasks can now be done by themselves without any other effort.

Process automation has numerous advantages. Here we gathered the 5 main reasons to implement an automation system when you are a small or medium-sized business :

 

1. Standardizing communication systems

Intern communication in a company is one of the key factors which enables success and coordination for any task.

Indeed, emails, post-it and conversations near the coffee machine are good ways to communicate about the tasks to be performed but they are catastrophic for the organized collaboration. An automatized flow of work will enable your teams to gather around individual components in a production system and to do some tasks on a simple and organized way. The automation software presents visual and intuitive overviews which enable to get to all of your demands in no time at all while making the management easier. In addition, an automation system allows an access to the history and a well organized database. It therefore helps to deal with problems linked to colleagues turnover and also with the collaboration in a complicated project. 

 

2. Reinforcing the responsibility thanks to the transparency of intern information

When you automate your workflow, you name a leader at each step of the process. Indeed, each step is linked to a person who has responsibility to perform one or several actions. Establishing this level of information transparency in your organization strengthens the accountability of all parts. Consequently, automation use in your company will allow you to identify the more tedious tasks, to analyse at what time a task tends to be immobilized (freeze effect), and, finally, understand its causes to be able to optimize it in return. Automation tool can become an intelligent tool of prediction. It will enable you to take enlightened decisions thanks to data. You will therefore be able to solve blockades, to implement better processes and to balance workload.

3. Minimizing the costs, mistakes and oversight with automation

Substituting human vulnerability to a machine precision  avoids you high costs linked to both mistakes and lacks of efficiency. Late payment, slowness of sale and payment approval for goods not received are mistakes which all very expensive.

Automation also enables to save a lot of workforce costs in the back office. So, an automatized system enables your employees to stop making manual payment reminder and allows them to focus on disagreement linked to late payments for example.

4. Keeping an overview on your operational process

Not only an automation tool enables you to see the state of an “individual” object, but also it gives you an overview of your system. Imagine what you could do with several months of data coming from an automatized system. Thanks to an automatized workflow tool you can follow the number of rejected demands, the time dedicated to a task, the longest tasks,  etc…allowing you to optimize each process in order to make them as productive as possible.

 

5. Simplifying the approval of taken actions

Automation systems enable a personalized support of each of your employees but also the implementation of a clear and simplified process of the actions to be performed. Your tool will enable you an explicit establishment of the roles of everyone and an optimal gestion of the hierarchy. Consequently, these systems enable to automate the process of approval and finally to accelerate the decision making. One of the strength of automation will also be to clarify the communication between the different parts and thus to optimize the time dedicated to each process.

The world in which we are evolving is yet an automatized world. Currently we perceive the astronomic benefits of a judicious implementation of these solutions. Automation systems available for small and medium-sized business represent a return on investment with an exponential development. Indeed, it leads to important benefits especially from an organizational and financial point of view.

However, some capacities such as creativity and emotional intelligence are essential for the right development of your company and are very difficult to automate. The time that workers spend on activities with a high added value only stand for 40% of their daily tasks. Furthermore, only 4% of the American economy activities need creativity at high level of performance and thus human faculties.

So, what is the point of focusing on long and tedious tasks when you can automate them ?

 

Why not start by automating your dunning process?

And we have the digital solution you need!  Dunforce automates the dunning process in a very intelligent way.

Personalized roadmap for the follow-up of different kinds of invoices, multi-channels reminders and overview to see the state of the money you are owed in no time at all. The objective is to simplify and make the process more efficient but most of all make you earn time and productivity. You will now be able to focus on more value-added tasks!

With Dunforce, getting paid on time has never been easier! 

To learn more about our solution, click here!

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